Template – subject to legal review. This page is a starting template. Replace every item in square brackets and have the final text reviewed by a qualified adviser before the website is launched.
Last updated: [date]
Who we are
This website is operated by Inquina Oilfield Engineering (company number 14422211), 86–90 Paul Street, London, England, EC2A 4NE (“we”, “us”). We are the controller of the personal data described in this notice. Contact: [privacy contact email, to be confirmed] or +44 (0)7747231097.
Personal data we collect
- Enquiry details you submit through our forms: your name, company, business email address, telephone number, location and the content of your enquiry.
- Technical data needed to deliver the website securely, such as your IP address (stored only in hashed form for spam and abuse prevention) and server logs kept by our hosting provider.
- Analytics data, only if you accept analytics cookies (see our Cookie Policy).
How and why we use it
- To respond to your enquiry and take steps at your request before entering into a contract (UK GDPR Article 6(1)(b)), and for our legitimate interests in running and developing our business (Article 6(1)(f)).
- To keep the website secure and prevent spam and misuse (legitimate interests).
- To measure how the website is used, only with your consent (Article 6(1)(a)).
Sharing your data
We share personal data only with service providers who help us operate the website and our business, such as our hosting provider [name], email provider [name] and, if enabled, Google Analytics. Enquiries may be handled by our teams in the United Kingdom, Nigeria and Ghana. Where data is transferred outside the UK, we use appropriate safeguards such as the UK International Data Transfer Agreement or Addendum. [Confirm transfer arrangements.]
How long we keep it
Website enquiries are deleted automatically after [12] months unless they lead to an ongoing business relationship, in which case they are kept in line with our records policy. [Confirm retention period.]
Your rights
You have the right to access, correct or erase your personal data, to restrict or object to its processing, to data portability and to withdraw consent at any time. To exercise these rights, contact us using the details above. You also have the right to complain to the Information Commissioner’s Office (ico.org.uk).
Changes to this notice
We may update this notice from time to time. The date at the top shows when it was last revised.